Annuity Billing

Sage 200 Evolution Annuity Billing integrates with both Customers and Inventory and provides for repetitive or recurring invoices on a daily, weekly, monthly or quarterly basis. You can specify contract periods, design recurring invoice templates, or set up base amounts to be charged to your customers periodically. It is a flexible module that allows you to customise it according to your businesses specific requirements.

Why would my business require Annuity Billing?

Annuity billing can be beneficial for your business if you offer subscription-based services or products that are billed on a recurring basis, usually monthly or annually.

Here are some reasons why your business might require annuity billing:

1. Predictable Revenue Streams:

Annuity billing provides a predictable and steady stream of income for your business. This can help with financial planning and stability.

2. Improved Cash Flow:

By setting up recurring payments, you can ensure a regular inflow of cash, which can be beneficial for managing day-to-day operations, paying bills, and investing in growth.

3. Customer Retention:

Annuity billing can enhance customer loyalty and retention by offering convenience and ensuring that customers continue to receive your services or products without interruption.

4. Efficiency and Automation:

Annuity billing systems can automate the billing process, reducing the manual effort required for invoicing and payment collection. This can save time and resources for your business.

5. Upsell and Cross-sell Opportunities:

Annuity billing systems can potentially track customer usage patterns and preferences, enabling you to tailor offers or promotions to upsell or cross-sell additional products or services.

6. Regulatory Compliance:

For businesses that deal with recurring billing models, such as SaaS (Software as a Service) companies or subscription-based services, having an annuity billing system can ensure compliance with regulatory requirements related to recurring payments.

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Sage 200 Evolution

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Data Analytics

Point of Sale

Sage 200 Evolution Point of Sale integrates with both Customers and the Inventory add-on module, while addressing the practical issues you may encounter within the retail Point-of-Sale environment. It contains the following features which can assist you with:

Security parameters
Tender types (cash, voucher, credit card and cheque)
Flexible pricing
Discounting
It supports peripheral devices such as pole display units, cash drawers, slip printers and a bar code scanner. It is user friendly, while offering you flexibility by allowing for per-till configuration and giving you powerful reporting features

Retail Point of Sale:

Sage 200 Evolution Retail Point of Sale (POS) brings together a fully integrated front office POS and back office software that meets the needs of SMME retailers for an end-to-end retail management solution.

It has been designed for businesses with high retail volumes and multiple branch locations that require the flexibility of offline capabilities and branch retail independence.

Easy to use, fast and robust, it is fully and seamlessly integrated with Sage 200 Evolution Accounting and has a centralised maintenance area which is controlled from head office.

Sage 200 Evolution Retail is an easy to use, robust, keyboard driven application. The solution offers the ability to generate sales orders, invoices and credit notes all from a single simple interface depending on user rights or security profiles.

Definable schedules for synchronisation eliminate any need for your branches to remember to send and receive data. The information flowing between head office and branches includes new product, price changes with start dates as well as sales and associated transactions to update Sage 200 Evolution Accounting.

Control and maintain purchases from branch level and inter-branch transfers (IBT). This ensures that goods sent between your warehouses are monitored and tracked, reducing shrinkage.

Main features in Sage 200 Evolution Retail Point of Sale

Quotes, Orders, Invoices and Credit Note processing.
Receipting of debtor payments – Evolution debtors or external debtors systems.
Multiple payment methods (split tendering).
Maintaining and controlling of lay-aways and payments
Unit pricing linked to volume sales.
Line discount supporting both amount and percentage.
Supervisor authorisation for unit price changes, discounts and Credit Notes.
Printing of documents to multiple printers (Picking slips).
Support for Windows printers and OPOS compliant POS printers, cash drawers and line-displays.
Remote disconnected sites with scheduled bi-directional synchronisation with central POS database.
Re-printing of all transactions.
Barcode scanning.
Automated integration process.

Sage Evolution CRM

The CRM module is a powerful tool designed to streamline communication with various stakeholders within your business ecosystem. This includes suppliers, colleagues, and most importantly, customers. By integrating this module into your operations, you can ensure that interactions are efficient and effective, leading to improved relationships and ultimately, business success. Whether you are managing sales opportunities, customer inquiries, or supplier relationships, the CRM module provides a centralized platform for seamless communication and collaboration. Invest in this essential tool to enhance your business processes and deliver exceptional customer experiences.

Job Costing

This add-on module for job costing streamlines the invoicing process for your customers, making it easy and efficient. With this feature, you can effortlessly create and send invoices to your clients with accuracy and speed. By utilizing this module, you are able to save time and resources while ensuring that your invoicing is done in a professional and reliable manner. Improve your customer relations and financial management by utilizing this powerful tool in your business operations. Take advantage of this add-on module to enhance your invoicing process and streamline your business operations.

Branch Accounting

Branch accounting offers a comprehensive system for consolidating data, facilitating seamless information sharing, and ensuring all data is securely stored in a centralized location. This system streamlines the process of managing financial information across multiple branches, promoting efficiency and accuracy in financial reporting. With branch accounting, organizations can easily access up-to-date data, track performance, and make informed decisions based on real-time information. By centralizing data management, branch accounting minimizes errors, reduces duplication of efforts, and improves overall operational effectiveness. Embracing branch accounting can lead to better control over financial processes, increased transparency, and enhanced decision-making capabilities for businesses operating across various locations.

Inventory Advisor

The inventory advisor module is a cost-effective cloud solution designed to assist companies in minimizing excess inventory and capital, while also decreasing occurrences of stock-outs. By utilizing this module, businesses can achieve improved inventory management efficiency and ensure optimal inventory levels to meet customer demands. This tool provides companies with the ability to enhance their inventory control processes, leading to increased profitability and customer satisfaction. Through the implementation of the inventory advisor module, organizations can streamline their inventory management practices and achieve greater operational success.

Business Intelligence

Get the data you need, when you need it. Business Intelligence is fully connected to Sage 200 Evolution, bringing real-time data to life with dynamic dashboards and reports.

Share the same data across your teams so everyone is working with the same data at the same time. Filter your data to see the full picture with dynamic graphics.
Get data from every sector (Sales, Purchasing, Warehouse, Finance, Ratios, Treasury, Production, Labor, Projects, After-sales)
Configure and customise your solution, subscribe to new reports and create alerts.

Fixed Assets

Fixed assets are physical items such as desks, computers, cars, and machinery which you acquire to run your business. South African Company Law requires that you keep a register of your business’ fixed assets as part of its accounting records. However, business fixed asset management can be tedious and time-consuming. As you use assets, they depreciate or become obsolete. You can legally expense depreciation in your accounts for tax purposes. Sage Pastel’s fixed asset tracking software module takes care of all of this for you.

Managing your fixed assets includes the following tasks:

Tracking each asset’s value, both from a tax and an accounting point of view.
Depreciating assets correctly using an appropriate depreciation rate and method.
Updating the replacement values of your fixed assets for insurance purposes.
Maintaining an accurate fixed assets register which records information such as: date of purchase; date of disposal; purchase price; accumulated depreciation and net book value.
The Sage 200 Evolution Fixed Assets software module automates all these processes for you.
Once you provide the initial information, the fixed asset management system takes over and manages your assets for you. One of the realities of fixed assets processing is that companies frequently change depreciation rules as legislation allows and as company policy changes. Some changes are retroactive to when you purchased the asset. Sage 200 Evolution Fixed Assets calculates its values dynamically from the start of each asset’s life, which makes retroactive changes simple. Imagine the time required to accurately programme all this yourself into a spreadsheet

Branch Accounting

Organisations which have legal entities in multiple locations may encounter difficulties in optimising operational efficiencies and control within their various branches. Branch Accounting simplifies and streamlines business processes and transactions between all of these entities.

Branch Accounting enables bi-directional synchronisation and consolidation of data. Information can now be shared, consolidated and saved on both the centralised system at the head office as well as at branch level. For example, all financial, inventory and pricing data is always up-to-date and consistent across branches. Product prices can be changed at head office level and automatically pushed to all branches.

Branch Accounting includes the ability to transact at local level even if the ADSL lines or virtual private network become unavailable. In addition, any potential loss of data due to fire or theft will be kept to a minimum, as regular consolidation and replication will house data at head office over and above any off-site backup processes. Data for a particular branch can be restored and sent to the relevant branch within hours of the loss.

Branch Accounting assists in:

· Increasing productivity as a result of simplified transactions.

· Minimising potential errors with once-off data capturing.

· Providing full visibility into business activities with the complete audit trail, which details transaction histories for the head office per branch.

· Creating efficient, cost-effective transactions with affiliate and subsidiary companies.

Main features of Sage 200 Evolution Branch Accounting:

· Centralised and Decentralised Accounting.

· Document numbers and transaction types per branch.

· Ability to merge data to the head office database.

· Reports consolidated by branch at the head office.

· Global and local Customers and Suppliers.

· File Transfer Protocol (FTP) as a communication protocol.

Procurement

Standard Procurement offers a three tiered process that allows you to precisely manage the numerous purchase orders in your business and keep control of purchases either for internal purposes or specific projects.

The first tier is the requisition process where the purchase of an item or consumable can be requested and routed to a head of department for authorisation.

The second tier allows purchase orders to be generated based on configurable rules. Different levels of authorisations can be administered and setup. The procurement process also validates all purchases against budgets setup in the general ledger.

The third tier allows the purchase order to be converted into a goods received voucher to receipt the inventory items. Throughout the span of a requisition to purchase order completion, all movements or comments are logged against incidents in Sage 200 Evolution Contact Manager Premium. Workflows and Escalations rules can be configured to create efficiencies and automate processes ensuring that purchase orders are actioned on time

Advanced Procurement is a feature rich add-on module, seamlessly integrating with the Sage 200 Evolution core. It allows you to create and approve requisitions, request and evaluate quotations and place purchase orders with preferred suppliers. This module allows you to establish credibility in the market place with your respective suppliers and stakeholders. Care has been taken to keep abreast of the ever-changing regulatory environment, ensuring compliance with PFMA, MFMA and PPPFA prescripts. Manage your requests for quotations from suppliers and allow the system to help you choose the most appropriate supplier quote based on criteria set up by you. Analyse your supply chain and manage your suppliers performance on a rotational basis, by sector or specified supplier criteria. Fully integrated with Sage 200 Evolution CRM, all movements are logged against incidents. Workflows and escalations can be configured to create efficiencies and automate purchasing processes.

Serial Number Tracking

Sage 200 Evolution Serial Number Tracking allows you to track items from the moment you purchase or manufacture them to the time you sell them. With this stock control software module, inventory management even extends to you being able to track the item for warranty purposes should it be returned to you for repairs.

Each item has its own unique serial number:

With Sage 200 Evolution’s Inventory Control Software, Serial Number History allows one to view movement history for serial number items. With Serial Number Listing, the serial number per inventory item, along with its status can be viewed.

Use the Serial Number Tracking Module with other Add-On modules:

By using the Multi-Stores module, you can transfer serialised inventory items between stores.
Use of the Bill of Materials module allows manufacture into serialised items

Multi Warehousing

Working with multiple stores is almost identical to working with normal inventory or stock. The only difference is that each time you want to access an inventory item, you must specify the store in which the item exists. Sage 200 Evolution’s warehouse management software makes it easy to track and control inventory items.

Some of the features include:

Ability to link users to one or more stores and prevent users from accessing items in other stores
Creation of up to 999 stores with an unlimited number of inventory items per store
The same inventory item code can exist in different stores and will share all item fields except quantities, cost prices, selling prices and reorder information
Ability to copy selling prices from one store to another, per item per store
Ability to transfer items between stores using a Store Transfer Journal
Inventory reports will allow you to filter on stores.

Multi-Currency

With Sage 200 Evolution Multi-Currency you can process customer and supplier transactions in their currency. It allows you to track foreign currency, customer and supplier values in both the foreign and home currency. You can view balances and transactions in either currency at any time. You can maintain separate buy and sell rates for each currency. Sage 200 Evolution Multi-Currency maintains a history of exchange rates so that you can process transactions at earlier dates using the most accurate exchange rate. When you process customer receipts or supplier payments, Sage 200 Evolution uses the current exchange rate to calculate any foreign exchange profit or loss, which is automatically posted. In addition Sage 200 Evolution Multi-Currency allows you to:

Process and print customer and supplier sales and purchase documents in foreign currency or home currency.
Print customer and supplier statements, age analysis and transaction reports using foreign currency or home currency.
Process foreign currency cashbook transactions

Manufacturing (Requires BOM)

This module is an extension of Sage 200 Evolution Bill of Materials. It separates the manufacturing process into time periods where items being manufactured are transferred into Work In Progress and then into Finished Goods. In addition this module allows you to:

See a full audit trail of each manufacturing process.
Draw stock at the beginning of the manufacturing process, and reverse any unused stock once the process is complete.
Change a Bill of Materials without affecting an ongoing manufacturing process that uses the same Bill of Materials.
Replace one or more components in an existing process if you need to, and then continue manufacturing with the new components.
Create by-products in addition to your main manufactured item .
Forward plan with the material requirements feature

Lot Tracking

Lot Tracking lets you track items by lot, where batches of items all have the same lot number. You can specify expiry dates and a status per lot number.

Linked Accounts

Integrating with Customers, this module allows for the separate invoicing of branches, but with the added functionality of printing one customer statement at a consolidated head office level. This is particularly useful when you wish to keep track of a group customer with a head office, or where you need to capture sales made to the individual branches, but then present a consolidated statement to your customer’s head office

Pricing Matrix

This module adds great flexibility to Sage 200 Evolution’s standard pricing feature. With the Pricing Matrix module you can not only create volume-based or time-based breaks but you can also specify discounts by customer or group customers. In addition you can design unlimited discount variations, such as multiple discounts per customer per stock item, and discounts per stock group while having the ability to override discounts on processing invoices

Job Costing

This add-on module lets you invoice jobs to customers. A job card is more powerful than an invoice, because you can link more types of items besides inventory items in a job. For example, you can purchase an item directly for use in a job, and you can allocate employee hours from the Payroll module into a job. You can also invoice a job on a partial basis.

You can allocate costs and measure the profitability of short to medium term jobs. Create an unlimited number of job cards, with the ability to archive these for future estimates.

You can allocate jobs to projects on a job card basis or a job line basis

Intelligence Reporting - Standard and Advanced

Sage 200 Evolution Intelligence Reporting is an add-on module that dynamically links to your Sage accounting data, taking your business beyond standard reporting functionality. You can generate spreadsheets by simply extracting Sage Accounting data and converting it into an easy-to-read, graphic format. Sage Intelligence Reporting retains report formats and makes them available for future use. You also have instant access to ‘live’ information and that last minute journal no longer impacts your Excel reporting. Monthly financials account for a large percentage of manual Excel labour.

Sage Intelligence Reporting offers a customisable pack which provides drill-down functionality.

You can customise the standard set of reports and templates, and create new ones. It gives you flexibility with the combinations of financial data you choose to report on.

Sage 200 Intelligence Reporting ships with Management Packs (Balance Sheet, Income Statement), Sales Master (Sales Reports), Inventory, Purchasing options, and more

Debtors Manager

Debtors Manager is a debtor management system suitable for any business in any industry seeking to optimise the debtor collection process. Debtors Manager debt collection software has been designed to instantly implement tracking and control in your debtors collection department. Unlike other products which tend to focus on the macro level, this is a hands-on practical system that automates the daily control of the debtors book.

Debtors Manager creates reports to monitor debt collection progress, staff performance and accurately forecasts cash flow.

With ready to run debtors management reports for every outstanding invoice, you can determine why the amount is outstanding; when it will be paid; what has been done and what still needs to be done

Bank Manager

This module allows for the cash book to be electronically populated when a bank statement is imported where large volumes of transactions are processed. Once verified, the information can be updated to a cash book batch and then to the general ledger. The bank statements are acquired by using a download facility that’s provided by each of the four major banks in South Africa (ABSA, First National Bank, Standard Bank, Nedbank). Supported formats include OFC, CSV and ASCII.

The advantages of using this module include the instant processing and coding of accounts once the initial process of assigning recurring coding has taken place; and the process of reconciliation and account coding is virtually guaranteed. Another benefit exists for transactions where the codes have been assigned as per the relevant accounts. Codes need not be assigned a second time – only new transactions have to be coded in the months to follow

Bill of Materials

Together with the Inventory module, the Bill of Materials module gives you access to two related functions: Bill of Materials and Kit Item Codes. With the Bill of Materials module, you can build, assemble, or manufacture any inventory item using other inventory items as parts or components. The Kit Item Codes allow for the specification of one code on an invoice, and the system leads multiple invoice lines that can include inventory items and remark lines. You can also create Bills of Materials or Kit Item Codes with an unlimited number of components.

Up to three non-inventory additional costs associated with the Bill of Materials can be created, for example, labour, freight and overhead costs, per Bill of Material. When you manufacture you can remove component items and create manufactured items.

Reporting for the Bill of Materials module includes:

An audit trail

Material requirements to determine whether there are sufficient components on hand to manufacture

Components used in Bill of Materials / Kit Item Codes to track inventory items (components) allocated to a finished inventory item (manufactured product).

Credit Risk Management

Integrating with Customers, Sage 200 Evolution Credit Risk Management helps you manage your customer credit risk through a step-by-step process. Your customer will complete a credit risk application form in order for you to assess his/her potential credit-worthiness before granting them any credit. It will generate the credit application form and run the data through a scoring system giving you a credit-worthiness result on your potential customer. A passing score will see a new account being opened. A failing score will request guarantees or security against granting credit.

It will also generate standard legal documentation based on the type of business you are operating. The following documentation, amongst others, is included:

Terms and conditions of sale.
Credit application forms.
Both ‘soft’ and ‘final’ demand letters.
Power of attorney forms.

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Sage 200 Evolution Modules

Annuity Billing

Bank Manager

Bill of Materials

Credit Risk Management

Debtors Manager

Intelligence Reporting – Standard and Advanced

Job Costing

Pricing Matrix

Linked Accounts

Lot Tracking

Manufacturing (Requires BOM)

Multi-Currency

Multi Warehousing

Point of sale

Serial Number Tracking

Procurement

Branch Accouting

Fixed Assets

Retail Point of Sale: